Academic requirements: Minimum of 3 GCE N level passes (at least grade 5 in English and any two other subjects).

English Proficiency: Student whose first language or medium of instruction on their qualifying programme is not English will be required to demonstrate a proficiency of IELTS 5.0 or pass in BMC English Entry test.

Working experiences: Fresh graduate or working adults.

Matured candidate: At least 21 years old with 2 years of work experience.

Programme Learning Outcome:

Diploma in Private Secretary aims to provide the students with introduction and skills to develop detailed knowledge and thorough awareness of administering the business and office through 5 modules that will cover preparing and/or writing articles, leaflets, letters, lists, memorandums, notices, reports and other business documents. This programme will boost the student’s career and enhance their employability in the areas of secretarial and office administration. It will develop critical appreciation of contemporary business office issues. The programme will equip the students with secretarial skills in business administration, practical office applications, bookkeeping skills, computing skills and business communications.

Diploma in Private Secretary Modules:

Business English

• Learn English Grammar for business communication
• Write fluent and accurate English suited to the stated purpose
• Understand and write English using formats that are current and common in business communication
• Adopt the tone, form, layout, content and composition appropriate to the requirements of a given situation
• Produce and write articles, leaflets, letters, lists, memorandums, notices and reports with confidence.

Practical Office Applications

• Use the applications of Word Processing; and apply these skills to produce accurate, business-like work competently
• Carry out email and internet-based tasks and give consideration to IT security within a business context.

Book-Keeping Essentials

• Understanding of the basic principles underlying the recording of business transactions
• Able to maintain the books of, and prepare final accounts for, sole traders

Business Administration

• Understand the internal organisational environment
• Understand how to lead and manage the work of a team
• Able to produce written business communications
• Understand how to manage verbal communications
• Understand how to plan, organise and support meetings and events
• Understand information management.

 Text Processing Skills

• Be proficient transcribing a range of complex business documents from printed and handwritten copy using a computer or word processor
• Be competent in producing business documents to a mailable business standard
• Be competent in using appropriate presentation tools within Text Processing Skills).

Programme Structure:

1) The Business English consists of the range of topics detailed below:

1. Formal Business letters
2. Organisational leaflets
3. Business reports
4. Office-related articles
5. Summarising a passage in a List
6. E-mails
7. Office notices

2) The Practical Office Applications – Word Processing & Presentation Skills consists of the following 2 units and topics:

1. Unit 1  Word Processing
2. File Handling
3. Enter and Edit Text
4. Format Text and Documents
5. Combine Information
6. Work with Tables
7. Check Text

Unit 2  Presentation Software

1. File Handling and Printing
2. Enter Information
3. Format Slides
4. Slide Shows
5. Checking Presentations

3) The Business Administration consists of the range of topics detailed below:

1. Internal Organisational Environment
2. Managing the Work of a Team
3. Communication in Business Organisations
4. Planning, Organising and Supporting Meetings and Events
5. Information Management in Business Organisations

4) The Text Processing Skills is a single unit qualification which covers the following key areas:

1. Following complex instructions to transcribe and edit documents
2. Producing accurate complex documents
3. Selecting and using appropriate presentation tools within Text Processing Skills

5) The Book-Keeping Essentials consists of the range of topics detailed below:

1.  The Accounting Equation and the basis of double-entry book-keeping
2.  Recording transactions through double entry
3.  Balancing accounts
4.  Purchases/Sales/Returns
5.  The Ledger: its subdivision
6.  Day Books
7.  Bank facilities/methods of payment or receipt of money
8.  Cash Book and cash discount
9.  Bank reconciliation
10.  Petty Cash Book and the Imprest System
11.  Trial Balance
12.  Trading and Profit and Loss Accounts
13.  The Balance Sheet

Lecture

Candidates must fulfill at least 75% course attendance requirements to sit for examinations and eligible for the course completion Certificate.    To obtain the ‘Level 3 Diploma in Private Secretary’ certificate, students need to achieve at least Pass grade in all modules of their examinations

Examinations are conducted in four cycles: Mar/Apr, May/Jun, Aug/Sep and Nov/Dec

Assessment results / Award of certificate will be available to the students within 3 months of the last assessment for that assessment cycle.

Examinations are conducted in four cycles: Mar/Apr, May/Jun, Aug/Sep and Nov/Dec

For Pearson LCCI examinations, appeals of results must be done within 14 days of results release. Students are required to fill up an appeal form and submit to our school to follow-up for processing of their request. An administrative fee for appeal is to be borne by the student. The school will release appeal results not later than eight weeks (for courses administered by external examination board) from the date of appeal, or an enquiry will be raised with the respective examination board.

Examinations are conducted in four cycles: Mar/Apr, May/Jun, Aug/Sep and Nov/Dec

Assessment results / Award of certificate will be available to the students within 2 months of the last assessment for that assessment cycle.